Vacancy for Social Secretary/Residence Event Manager

The British Embassy is looking to recruit a full time Social Secretary for HM Ambassador in Poland. The job is for a period of maternity leave beginning in February 2010. The successful candidate will be responsible for organising a range of social events. She/he will work with the Residence team. The ideal candidate should have excellent organisational, interpersonal and communication skills and be confident in dealing with wide range of senior British & Polish personalities from Government and Business as well as with all Embassy sections and outside service suppliers.

Main duties and responsibilities:

• Arranging and coordinating numerous social events for HM Ambassador
  
• Updating and controlling the events paperwork and necessary databases: guest lists, invitations, menu cards, table cards, seating plans etc.
  
• Contracting, budgeting and coordinating of commercial/sponsored events at the Residence
  
• Dealing direct with HM Ambassador’s guests
  
• Liaising closely with senior political and business stakeholders,
  Residence and Embassy staff, external contractors
  
• Choreographing Embassy annual big events: Staff/Kids Christmas Party, Summer Party, annual Queen’s Birthday Party, Christmas Carols Party
  
• Occasionally dealing with protocol issues, official letters, translations

Skills and requirements for the position:

• Strong interpersonal and communication skills; 
  
• Strong oral and written English and Polish;
  
• Proven organisational skills;
  
• Problem-solving and judgement;
  
• Flexibility and adaptability;
  
• Ability to work on own initiative and in a team;
  
• Availability to work occasionally outside normal working hours;
  
• Ability to cope with sudden pressure and make ad hoc decisions;
  
• IT skills (including MS Vista, Word, Outlook, Excel, internet).

Please send your CV and Cover Letter to info@britishembassy.pl . The closing date for applications is 30th November 2009. Only candidates selected for interview will be contacted. The start date for the position is February 2010 (subject to agreement).

The British Embassy is an equal opportunities employer. We employ people on the basis of their skills, abilities and potential, irrespective of gender, race, religion, disability, age, sexuality and will make reasonable adjustments to accommodate employees with disabilities.